CLARE COUNTY ROAD COMMISSION
June 1, 2011

Minutes of the regular meeting of the Board of County Road Commissioners of Clare County, Michigan, hereinafter referred to as the Board, held at its office at 3900 East Mannsiding Road, Harrison, Michigan on June 1, 2011

The meeting was called to order at 9:00 a.m. by Chairman Michael Duggan with Commissioners Richard Haynak and Eddy Garver in attendance.  Staff present was Manager Ron Bushong ; Road Maintenance Supervisor John Krchmar; Finance Director, Kimberly Kimmel; and Equipment Maintenance Foreman, Stephen Graves.    

Pledge of Allegiance

The minutes of the May 18, 2011 regular Board meeting and May 25, 2011 special meeting were read and approved.

The fund balance report was presented and discussed and bills were reviewed.  On a motion by Commissioner Haynak, seconded by Commissioner Duggan and carried unanimously, it was moved to approve for payment payroll ending 05/15/2011(checks 48311-48339), check for FICA, and AP checks 63248 thru 63295 totaling $91,717.72.

Tom Moose, Hatton Township resident, discussed changes made to the road commission gravel pit property located adjacent to his property.  No Trespassing signs have been placed in various locations and mounds of dirt have been placed around the property.  Manager Ron Bushong informed Mr. Moose that these changes were made as per OSHA Mining Division requirements.  It was the consensus of the Board that we would make reasonable accommodations to improve the look of the property per Mr. Moose’s request.

On a motion by Commissioner Duggan, seconded by Commissioner Haynak it was moved to award the telephone upgrade to Great Lakes Telecommunications with a 1 year warranty for a cost of $9043.20.

Effective June 1, 2011 the non-union employees will have health insurance with MEBS Blue Cross Blue Shield.

The 2011 annual Michigan County Road Commission Self-Insurance Pool (MCRCSIP) meeting will be held July 20 – 22 2011 at the Soaring Eagle Casino in Mt. Pleasant, Michigan.  On a motion by Commissioner Duggan, seconded by Commissioner Garver and carried unanimously it was moved to appoint Ronald

Bushong as voting delegate and Kimberly Kimmel as voting alternate to represent the Road Commission at the meeting. 

The Michigan Transportation Asset Management Council is sponsoring an Asset Management workshop on July 12th.  Commissioners Michael Duggan and Eddy Garver and Manager Ronald Bushong plan to attend.

Manager Ronald Bushong gave the Board an update on the Sullivan/Gisse dispute.  The DNR is proposing an easement.

Clare County Road Commission will be hosting a LTAP welding training on June 6, 2011.

Manager Bushong informed the Board that we are taking engineering proposals for the 2013 Clare Avenue project.  Manager Bushong and County Highway Engineer Stocking will receive the proposals and make a recommendation at a later board meeting.

Due to the fact that Manager Ronald Bushong is unable to use his accumulated vacation at this time a motion was made by Commissioner Duggan, seconded by Commissioner Haynak and carried unanimously to pay any unused accumulated vacation over the 240 hour limit the first payroll in November, 2011.

Road Maintenance Supervisor, John Krchmar, informed the Board most townships are brining.

A motion was made by Commissioner Duggan, seconded by Commissioner Garver to go into closed session at 9:48 a.m.

A motion was made by Commissioner Haynak, seconded by Commissioner Duggan to come out of closed session at 10:08 a.m.

There being no further business to come before the Board, the meeting was adjourned at 10:09 a.m.

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